Frequently Asked Questions (FAQ) TOP OF PAGE
1. May I resubmit another version of my accepted paper after notification?
As of last year, you may yourself update the title and the abstract, as well as, send an updated PDF version of your paper until 20 April 2012 (2:00 pm Brussels time), having incorporated the reviewers’ suggestions. To upload your revised paper, use the following link: http://www.euram2012.nl/login.
The Conference Organizing Team intends to publish all accepted papers on the conference website, at least until the actual conference takes place. This is a necessary step to ensure that discussants and track chairs have access to them. Moreover, the Scientific Committee and the organizers believe that this inclusion is an important step in research dissemination. In addition, it is a common procedure in high level scientific conferences. However, if you oppose the inclusion and publication of your work on the website after the conference, you will be able to do this on-line with a link provided in your acceptance letter.
2. When will I know if my submission has been accepted?
You will be notified about the status of your submission week beginning 27 March 2012. If your notification is still pending by 10 April 2012, please send an email to: firstname.lastname@example.org.
3. Will I receive the reviewers’ comments for my submission?
All submitters will receive the reviewers’ comments in their notification email which will be sent after 27 March 2012. If your notification is still open by 10 April, please send an email to: email@example.com.
4. Do I need to revise my paper based on the reviewers' comments?
The reviewers’ comments on your paper aim at improving your work as authors. They might help you in revising the actual version of the paper for a publication submission or, at least, in preparing your presentation for the EURAM conference.
Please contact your Track Chair if you require further information in order to prepare your presentation.
5. Why has my paper been accepted for a different track than then one I initially submitted to?
In some cases the Scientific Committee in agreement with the track chairs have decided to relocate papers into another track in order to avoid desk-rejections and give the paper a chance to be reviewed in another track.
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1. What does my registration cover?
The registration fee covers:
- Admission to all academic sessions
- EURAM Membership fee for the calendar year 2013, i.e. starting on 1st January 2013. (Payment of this fee is required for attendance at the EURAM Conference)
- Conference bag including information package, USB stick containing the conference program and links to the papers
- Identity badge
- Tea/coffee during the coffee breaks throughout the conference
- Conference lunches
- Welcome reception
- Social events included in the conference program (excluding the Gala Dinner)
- VAT as applied in the Netherlands for the conference registration fees (19%) and in Belgium for the membership fees (21%)
For more details on registration fees, please go to: http://euram2012.nl/r/default.asp?iId=FEILMI
2. As an author, co-author, chair or track chair, do I need to pay the registration fee to attend the conference?
All participants, including board members, executive committee members and even the president of the academy, have to pay the full registration fees for attending the EURAM conference.
3. Can an accompanying person attend the conference?
An accompanying person cannot participate in the academic program; however, s/he may attend the events that are paid for upon registration (i.e. welcome reception and/or gala dinner). S/he will receive a badge that is different from the full participant’s badge.
4. How can I pay my registration fees?
Please use the on-line registration form on http://www.eiasm.org/euram2012/
Payments can be made by credit card only (Visa or MasterCard).
Please check your details thoroughly. In case you need the invoice/receipt to be sent to another address or your VAT number mentioned, please fill out the special field that appears just after the payment details.
Should you need an invoice with any of the data modified for your finance department, we shall send one after the conference; maximum 30 days after its completion.
5. Does EURAM have a VAT number?
EURAM is subject to VAT. When you register, you will receive two receipts:
- for your 2013 membership 21% VAT will be included (Belgian VAT). The EURAM VAT Number is BE 0864.204.177.
- for conference registration/participation 19% VAT will be applied (Dutch VAT). The EURAM VAT Number in the Netherlands is NL 8235.132.69.B01.
6. Do I receive a confirmation of my registration?
Once the credit card has successfully been processed, an electronic receipt in PDF format is automatically sent to the delegate. This process might take a few minutes. Please make sure the contact e-mail address listed is up-to-date and correct.
7. How do I cancel my registration for the EURAM Conference? Will I receive a refund?
To communicate your cancellation, please send an email to firstname.lastname@example.org
Cancellations made by 15 May 2012: reimbursement of 50% of the conference fee
Cancellations made after 15 May 2012: NO reimbursement
8. I would like to participate in the conference for a day only, is there a special rate?
The conference fees published on the website apply to all delegates; EURAM does not offer any daily rates. We advise all authors, presenters, chairs and co-chairs to register for the conference by 20 April 2012 which is the deadline for the most attractive fees.
9. How can I obtain a letter of invitation for my visa procedure?
If you need an invitation letter to obtain an entry visa to the Netherlands, please send your request to email@example.com mentioning the word “Visa” in the subject line.
To find out whether you require a visa, please consult: http://www.minbuza.nl/en/services/consular-services/visa
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1. What do I need to do for the presentation?
We suggest that you to prepare a PowerPoint Presentation including some slides (please save them on a memory stick and bring it to the session) and an accompanying speech, no longer than 15 minutes, leaving 5 minutes for discussion at the end. Please consult the guidelines for preparing an oral presentation, since the format of your presentation highly depends on the type of session that you will be part of. Your track chair will schedule the sessions.
2. Is it possible to present my accepted paper on the day and time of my choice?
Our first priority is to schedule sessions with 4 papers each, covering similar topics. Of course we will try to take your preferences into consideration (please, also send an email to your track-chair); yet, we will only be able to confirm the time and day of your presentation after the authors’ registration deadline (20 April 2012) and your own registration to the conference. In fact, the session program will only contain those papers with at least one of the authors being registered for the conference.
We recommend you to make arrangements for the entire duration of the conference from 09:00 Wednesday 6th June to 18:00 Friday 8th June 2012
3. What audiovisual equipment will be provided?
Each meeting room is equipped with an LCD projector and screen. However, track chairs DO need to bring their own computers/laptops. For larger meeting rooms, microphones will be made available upon request.
4. Should I bring copies of my paper to the meeting?
In case you wish to provide your audience with hardcopies of your work, printing facilities are available at RSM. In general, we recommend you to collect the email addresses/business cards of all the interested participants and email or mail the paper to them after the meeting.
5. How many people can I expect to attend the session that I am presenting in?
This is very difficult to say; attendance varies from session to session. In general, the organizing team has no influence on this matter since session attendance depends on various factors including: time of the session, location, topic of interest, other concurrent sessions, etc. However, the maximum attendance is limited by room capacity; meaning that once all seats are take, one may not join the session anymore due to safety measures.
6. Will there be internet access on campus?
Information about wireless connection will be given to you upon registration.
7. Can I attend any presentation/session?
Yes, once you have registered for the conference you do not need to register for any individual presentations and can attend your preferred sessions. However, the maximum audience is limited by the number of seats at the locations. Therefore, once all seats are taken, you may not join the session due to safety regulations.
8. How will I know where and when a session/presentation will take place?
In your conference bag you will find a campus map, indicating the conference locations. Additionally, student hosts, wearing recognizable t-shirts, will be present on site to answer your questions and to assist with the orientation on campus. Please also visit our website to familiarize yourself with the campus (http://www.eur.nl/english/addresses/guide/maps/map_woudestein/).
9. What does it mean when my paper has been accepted as a visual presentation?
In this special case EURAM 2012 would like to offer you the opportunity to share your ideas and research with fellow scholars by means of a poster, which will be openly displayed at the conference for the duration of one day. In this way you might obtain feedback and new inspiration for further research and refinement of your work.
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1. As a doctoral student, will the registration fee be lower?
As a doctoral student, you may attend the conference at a reduced rate. If you wish to attend the Doctoral Colloquium & Full Conference, the full registration fee is 369 Euro (including VAT).
For more detailed information, please take a look at: http://euram2012.nl/r/default.asp?iId=FEILMI
2. What documents do I need to submit to prove my status?
When registering as a PhD student, you will be asked to upload a document proving your status (“Step 2" in the registration process). The conference team will approve your status within 5 working days, after which you will be invited to pay the registration fees on-line.
3. Can I attend the doctoral colloquium?
Doctoral students who wish to attend the Doctoral Colloquium need to have submitted their papers in January 2012 and need to have gone through a double peer review process.
If you have NOT submitted a paper to the event and have NOT received an acceptance letter from EURAM 2012, you may NOT attend the Doctoral Colloquium.
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1. Does EURAM cover any hotel/travel expenses for presenters?
No, EURAM does NOT cover any expenses incurred by participants.
2. How and where can I make a hotel room reservation for the conference?
Participants may either book their hotel accommodation on-line choosing from a list of hotels with preferential rates (to be posted in due course) or any other hotel of their choice located in Rotterdam.
3. How can I book a reservation for the Gala Dinner?
To register you need to select the optional registration for the Gala Dinner on the registration form.
The link will be published in due course.
4. Does the Conference registration rate include the price of the hotel room?
No, conference registration fees are paid separately from hotel rates; hence, registration for the conference does NOT include accommodation. To register for the conference please use the EURAM 2012 website; to book your hotel, please make use of the hotel website which is separate from the conference organization.
5. What are the advantages of staying at hotels recommended by the local organizing secretariat?
- You do not need to arrange anything yourself; register for the conference and reserve a room directly using the EURAM2012 website (http://euram2012.nl/r/home).
- You may rely on a chosen conference hotel for quality and safety.
- You will find networking easier and more enjoyable since those hotels will be accommodating a large percentage of EURAM participants.
6. How do I cancel my reservation for the hotel? Will I receive a refund?
EURAM2012 is NOT responsible for these matters. Cancellations must be communicated to the hotels directly; please consult their website for more information on their cancellation policy.
7. Does EURAM provide any transportation services to and from the airports/train stations?
EURAM does NOT provide any transportation services to and from the airports/stations.
To obtain more information about travelling to Rotterdam by air or train and within the city, please visit: http://www.rsm.nl/contact-rsm/
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6. CERTIFICATES & PROCEEDINGS (2 Qs)
1. How can I obtain a certificate of attendance? What about other certificates for my co-authors, as a discussant, reviewer, discussant or chair?
At EURAM, we deliver certificates for reviewers ONLY, as their names are not printed in the programme. For all other roles, author, co-author, session chair, track chair, discussant, etc., which are printed in the programme, EURAM does not provide additional certificates.
For information about certificates, please send an email firstname.lastname@example.org. A certificate of attendance can be obtained from the organizing committee of EURAM2012 upon request (email: email@example.com, subject: attendance certificate).
2. Will there be conference proceedings?
No. The papers will be published on the website accessible to registered participants only. Moreover, abstracts will be published in the e-book of abstracts which you will receive at the on-site registration together with your conference bag and badge.
1. What are the SIG Plaza’s and what is their purpose?
All 13 SIGs will have a table at the Plaza, which will serve as their central meeting point. Each table will have a business card drop-box and will offer background information on each interest group. It is meant to facilitate communication and networking with likeminded scholars. The location will be specified in the floor plan/campus map of your conference bag.
2. What to expect from the Publishers’ Plaza?
At the Publisher’s Plaza various publishers will be present to represent their industry, answer questions, but also to create and foster ties between the industry and academia. Hence, it is the ideal setting to network and create linkages.
3. Is there a possibility to get coffee/tea at the Plazas?
Yes, catering, including coffee/tea, but also lunch will be made available at the Plaza locations. The Plazas will be open on Wednesday from 10:30 to 17:00 and on Thursday/Friday from 9:00 to 17:00.
Coffee and tea will be provided daily in the breaks from 10:30–11:00 and 15:30-16:00. Additionally, in the break from 12:30 to 14:00 lunch will be served. More information regarding the actual locations will be available in the information booklet in your conference bag.
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1. Is there a dress code for the conference?
Business casual dress is appropriate.
2. Is there a dress code for the gala dinner?
The gala dinner is taking place in a protestant church. You are welcome to dress up, but nothing will be enforced.
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Planning Your Conference > Frequently Asked Questions